Digitization

Digitization is the process of converting physical records into digitally stored records, which helps in preserving the records for posterity and minimises storage needs. Further on, by digitizing the records, the accessibility of data is eased and availability of data based to all authorised users is achieved.

Our digitizing services not only help organizations across the globe go paperless, but we do so using proven processes and careful adherence to standards, taking in consideration the security concerns that you have for your business critical documents. Be it any kind of data or document - right from audio, texts, video, images, business cards, periodicals or books – we can easily digitize and convert it into any required format, which can then be transferred over any media. Not only this, we go the extra mile to keep your digitalization levels up by providing tools like:

Digital Document Management System (DDMS)

The basic expectation after the scanning of documents is to archive/retrieve the documents in a searchable digital format for future reference.  DDMS solution enables archival of the documents digitally. The Meta data for the scanned document is captured in the application. The solution has provision to search documents based on the Meta Data or Keyword Search. To enable the search facility, within the document scanned, the Scanned /digitized document may be stored in Portable Document Format (PDF/A) – format instead of an Image of the document.

Features of DDMS
Meta data Indexing Capability - The application will capture Meta data related to various Documents.
Maintain Keywords for a document.
Search Facility - The system will have search facility on Meta data or Keywords to retrieve the documents.
Restrictions on download and /or printing the file etc.

Onscreen Evaluation System (OLES)

Online examination help publish the results in a more accurate and faster way. But even now education institutions follow paper examinations where answer books are manually evaluated and result is compiled. The challenges of conventional evaluation are that the evaluators have to either assemble at an evaluation centre or carry the answer books. The problem in re-evaluation, transparency of first evaluation, and the tendency that the second evaluator tends to follow the first evaluator. Post that the time taken for tabulating the evaluated answer books is also very high

OLES provides a solution for all the above challenges - the answer books are bar-coded to keep student information confidential, scanned images are given to the evaluators to evaluate on screen. The evaluators can make comments, scribble, mark, annotate and enter the marks.  Random allocation of answer book is a key feature of OLES to maintain confidentiality.

Loading of question paper for facilitating evaluation, Multiple subject allocation to single evaluator, preservation of un-evaluated version of answer books for multiple evaluation, key board navigation between pages are some of the unique features of OLES. Generation of PDF is the most desired feature of the application which helps in not only preserving the evaluated copies but also helps in answering RTI queries.

System based checks for Question wise Marks for Attended, Not Attended and Optional. Question wise Marks for each students, Subject wise Total Marks and Tabulated result are some of the objective outputs of the system.

Features and Benefits
Random allocation based on Evaluator Specialization
Individual Login for each Evaluator (No limits in Number of Evaluators)
View of Question Paper
System based checks on Maximum Marks 
Verification of Attempted, Optional and Not attempted
Navigation in AB by Keyboard, Mouse, move to specific page
Reassign to another evaluator
Break and Continue the Evaluation of an Answer Book  
Generate PDF files to publish for Student withdrawal
Detailed Scores of Each Section wise/Question wise

Online Verification System (OLVS)

Online Verification System– a solution for Examination Result Verification. Any citizen or corporate like Employers, Higher Education Institutions, Parents who wish to verify the results of the candidate, can request online and get the result verified.

Although many of the institutions, do not publish the tabulated results online and conduct verification process in a conventional manner, universities can go for an automated solution  for result verification. The Process starts with the registration of the requestor, entry of the candidate information, payment for verification and download the result of a particular examination as a PDF. 

Registration is the initial process, where user has to register with email id, Name, address etc for verification. The registration will be approved after he receives a onetime password in email and SMS. The login Id and Password will be automatically, sent to his registered email id.

After Registration, user can request for verification of a result.  The payment gateway can be integrated for the collection of fee for verification.   Upon payment of stipulated fee, the result can be downloaded in the form of a "pdf file" (Portable document format), which is digitally signed.  If the request could not be serviced online, manual verification process can be initiated.

Queries and Response System, an additional feature of the solution, where any user can discuss a problem, or issue in the process of Registration or Verification. The user can write text queries, which will be answered by the verification officer of the University, Verification officer can escalate any query to a higher officer to get clarification.

Features and Benefits
Random allocation based on Evaluator Specialization
Individual Login for each Evaluator (No limits in Number of Evaluators)
View of Question Paper
System based checks on Maximum Marks 
Verification of Attempted, Optional and Not attempted
Navigation in AB by Keyboard, Mouse, move to specific page
Reassign to another evaluator
Break and Continue the Evaluation of an Answer Book  
Generate PDF files to publish for Student withdrawal
Detailed Scores of Each Section wise/Question wise